{"id":10154,"date":"2019-01-22T09:35:36","date_gmt":"2019-01-22T09:35:36","guid":{"rendered":"https:\/\/ensolva.coming-soon.info\/top-pain-points-in-an-rfp-process-and-how-to-overcome-them\/"},"modified":"2019-01-22T09:35:36","modified_gmt":"2019-01-22T09:35:36","slug":"top-pain-points-in-an-rfp-process-and-how-to-overcome-them","status":"publish","type":"post","link":"https:\/\/ensolva.com\/hr\/top-pain-points-in-an-rfp-process-and-how-to-overcome-them\/","title":{"rendered":"Top pain points in an RFP process and how to overcome them"},"content":{"rendered":"
\n

\u201eUse your own experiences and pain points to identify an opportunity.
\nBe arrogant thinking you can do it better than others.\u201c<\/em><\/strong>
\n(C. Hughes)<\/em><\/p>\n<\/blockquote>\n

[fusion_text]<\/p>\n

Top pain points in an RFP process and how to overcome them<\/h1>\n

Whether we look at things from the Buyer\u2019s or from the Supplier\u2019s perspective, we can all agree the main pain points in the RFP process are same for both, just seen from a different angle. As you probably assumed, we\u2019re talking about lack of communication, complicated, time consuming processes and troubles considering the selection of the best offer. In this post, we\u2019ll be discussing all of them.<\/p>\n

Poor communication<\/h2>\n

Procurement specialists have to balance between stakeholders\u2019 interests, requestors\u2019 needs and suppliers\u2019 offers \u2013 their job is to act as a bridge between demand and supply. However, in order to procure the exact good or service that will fulfill the needs of the business, good communication between Procurement and people they\u2019re working with is crucial. However, procurement specialists often lack information about things they have to procure, information received are wrong or requests are unclear, which leads to lack of clear responses from suppliers on RFP.<\/p>\n

In order to avoid that, ask your requestors to make their requisitions clearer and more specific, and in case there\u2019s something you still don\u2019t understand, ask for an explanation. Good communication is the key to success – when your requests are clear, suppliers\u2019 responses are clear too. Having clear requests will give you less phone calls and e-mails from vendors asking for explanations \u2013 you\u2019ll have less stress and chaos and both you and the suppliers will waste less time on getting things clear.<\/p>\n

Time-consuming processes<\/h2>\n

As mentioned earlier, procurement specialists can\u2019t have all the knowledge on every single thing or service different business departments need. That\u2019s why they often have to spend a lot of time researching. In this process, in order to save time, they sometimes make specifications together with their supplier of first choice or ask consultants to help them. Lack of knowledge, thus, often leads to consultant-driven RFP\u2019s or RFP\u2019s tailored to the needs of the supplier the company asked for help.<\/p>\n

It\u2019s important to emphasize that vendors spot “fake” tenders instantly and \u2013 yes, they demotivate them to compete. By doing things this way, good opportunities simply slip through your fingers and vendors with even better offers don’t even consider competing. Creating unbiased RFP\u2019s written concisely, in a way they draw out all important information, is very important for building quality relationships with suppliers and having successful tenders.<\/p>\n

Communication with your colleagues will again be your strongest weapon here. Instead of asking suppliers and consultants advices during the specification-making process, talk to subject-matter experts inside your company. Even asking them for simple guidelines on where to look for information will save you a lot of valuable time you would otherwise spend on researching “from scratch”. In addition to that, having clear requests will also help you get your RFP in front of the right people. This approach will bring more savings of time and money for your company and, not to mention that your suppliers will appreciate sparing their time too.<\/p>\n

Choosing the right supplier<\/h2>\n

Finding the right vendor is pretty difficult and complicated since procurement specialists have to balance between stakeholders\u2019 favorites and objectively best offers and vendors. Stakeholders often have suppliers they prefer and it\u2019s hard to convince them that unbiased RFP\u2019s bring much more value for the company. However, interests of the company MUST be before personal interests of stakeholders so keep insisting on objectivity. We know it\u2019s not easy, but it will be worth it!<\/p>\n

Another thing when it comes to choosing the right supplier is poor organization and usage of unspecialized software solutions for dealing with procurement affairs. Companies use various tools such as Excel, Word or e-mail too often in their Procurement department, which leads to chaos. This way, simple things such as comparing suppliers\u2019 responses fairly and objectively can become painful and very time-consuming.<\/p>\n

By using Ensolva, you will simplify and improve the supplier selection process drastically: by storing bids in a database rather than in files or printed documents, Ensolva will make your bid analysis and supplier selection process faster and easier. Not to mention that the whole process will be transparent, since the system will record every move and archive all the data. With Ensolva, you\u2019ll be able to choose the best offer in the blink of an eye!<\/p>\n

All these pain points can simply be summed up to lack of communication and transparency. By improving communication within your company, having clear communication with suppliers and insisting on unbiased, transparent processes by using specialized procurement software such as Ensolva, your productivity will be increased, more savings will be achieved and you will have much more time for innovation and creativity. Try improving these things; it\u2019s really not that hard!<\/p>\n","protected":false},"excerpt":{"rendered":"

\u201eUse your own experiences and pain points to identify an opportunity. Be arrogant thinking you can do it better than others.\u201c (C. Hughes) [fusion_text] Top pain points in an RFP process and how to overcome them Whether we look at things from the Buyer\u2019s or from the Supplier\u2019s perspective, we can all agree the main […]<\/p>\n","protected":false},"author":13,"featured_media":10155,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-10154","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"acf":[],"yoast_head":"\r\nTop pain points in an RFP process and how to overcome them | Ensolva<\/title>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"https:\/\/ensolva.com\/hr\/top-pain-points-in-an-rfp-process-and-how-to-overcome-them\/\" \/>\r\n<meta property=\"og:locale\" content=\"hr_HR\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"Top pain points in an RFP process and how to overcome them | Ensolva\" \/>\r\n<meta property=\"og:description\" content=\"\u201eUse your own experiences and pain points to identify an opportunity. 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