The financial plan in Ensolva enables detailed and precise management of the procurement budget, which is a crucial factor for transparency and cost control.
Key Features of the Financial Plan in Ensolva
- Hierarchical Budget Display – Instead of the classic table format, the financial plan is presented in a “tree” (hierarchical) view, providing better visibility of budget items.
- Advanced Access Settings – Permissions for access to individual budget items can be defined according to organizational units.
- Tracking CapEx and OpEx – Capital (CapEx) and operational expenses (OpEx) can be tracked separately, at the level of individual budget items, accounts, and months, which facilitates financial planning and analysis.
- Detailed Budget Overview – The financial plan in Ensolva includes data such as “Jurisdiction,” “Cost Center,” and “Procurement Year,” allowing for more precise filtering, tracking, and analysis of items.
- Budget Realization – It is possible to compare planned costs with actuals through linked purchase orders and contracts.
Allocation of Amounts by Budget Items
Each item in the financial plan can be linked to procurement requests, contracts, and purchase orders:
- On Procurement Requests – Each procurement can be linked to one or more budget items, with the possibility to define the percentage allocation.
- On Contracts – If a contract item is marked as “Consumes Budget,” funds are drawn directly without an additional purchase order. If not, the allocation method can be predefined.
- On Purchase Orders – Automatic allocation of items according to the budget, especially if the purchase order arises from a contract or job assignment.
Budget Spending Control
Ensolva provides automated budget control, ensuring that planned funds are not exceeded. This control is activated at key stages – before publishing a tender, during job assignment, when entering a contract (if the item directly consumes the budget) and when entering a purchase order or procurement request.
